Martial Arts School Management | Sports Club Management

Clubs, Sports and Associations

Software for Success

Attract and retain more members, speed up cash flows and eliminate inefficient paper processes.

Owlwise is unique in the marketplace. Our cloud based platform is easier to use and more cost effective than other Club management systems. We offer practical tools to manage your organization’s communications, registration, billing and collections, marketing and training.

Organizations that use Owlwise:

Martial Arts Clubs
Sports Clubs
Fitness Gyms
Yoga Studios
Dance Studios
Business Associations
Community Groups

See Owlwise Sports & Fitness Features

Club Communications Made Easy

Check out this short video for a comprehensive overview of how Owlwise can make your club communications and related initiatives much easier. Stay in touch with your members, administration and other vendors with ease.

Communications

Successful Clubs use Owlwise as a competitive advantage.

The success of your organization is ultimately driven by how well you attract and retain members. Critical to this is deep and meaningful member engagement. Parents also want visibility on their child’s progress and performance. Clubs want to constantly showcase how your organization is providing a superior experience.

The challenge is how to do this without adding more work to you and your instructors.

Owlwise solves this by providing an easy to use and secure platform to engage with your members and parents.

mobile internet, wifi connection on smartphone in cafe

Instant Messaging and Notifications

Send instant messages and notifications. Chat from any device. No more missed phone calls. No more emails to communicate class cancellations and other important notifications.

Share Pictures and Videos

Humans respond to images and emotions more than anything else. Securely share pictures and videos. Build team spirit. Kids Safe – show your parents how their children are enjoying the program and they will come back and refer other parents.

Calendars and Organization Tools

Owlwise is stacked with time saving tools such as calendars, study plans, notifications and reminders. Keep your members, parents and instructors all in sync. All events, holidays and special days automatically kept up to date on each users’ personal calendar. No more missed dates.

Billings and Collections

If you still collect payments by check or cash, Owlwise will allow you to go electronic for billings and collections. This means faster cash flows, reduced NSF’s, customer convenience and higher security.

Accept online credit card and direct debit (EFT, ACH) payments. Low cost rates. Easily set-up pre-authorized and recurring payments for membership fees. Time saving tools to track payments and outstanding balances. Automated receipts sent to members.

When a member is required to prepare a batch of checks, or if they need to complete paper forms to re-register for each season, you give them an incentive to quit. Studies have shown that clubs that set-up preauthorized debit and recurring credit card payments for their fees can cut attrition by 50%. This means a typical club can increase cash flows from $30k to $50k+ by using Owlwise. Going electronic for payments is one of the best financial decisions you can make for you club. We make it easy.

Club Administration Made Easy

Check out this short video for a comprehensive overview of how Owlwise can streamline your club’s administrative tasks, duties and practices so they are much quicker and simpler.

Events Management

Online sign up for events, competitions and field trips. Convenient electronic approvals and payments. Real time tracking of participant attendance and fees collected. Never chase paper permission slips and checks again.

Registrations

Many clubs tend to be behind the business world when it comes to using technology to efficiently manage and scale their operations.

If your club still relies on paper registrations and manual processes to handle member records, Owlwise can help you save time and money.

Paper registration forms are inefficient and frustrating for members. If you need to re-enter information, you double the work and risk entry errors. Use Owlwise’s online registration tools. It’s easy to set-up and embeds onto your website. Allow members to directly enter and update their information themselves. No more members waiting in line to register for your program.

Owlwise can save a typical club $3000 to $5000+ per month in reduced banking fees, paper processing costs and member churn.

Marketing – Reach More Potential Members

A club is a fixed cost business – your key costs for rent, utilities, salaries, etc. are all fixed. Financial success comes from maximizing enrollment and minimizing attrition. Owlwise provides clubs with easy to use marketing tools that complement and reinforce your other marketing and advertising efforts.

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Lead Generation

Email and mobile notifications of new applicants. Nurture leads. Build waiting lists. Receive online applications and leads directly from the Owlwise network. Never miss a lead again.

Online Club Profiles

Dedicated public profiles about your club and contact information. Customize with your logo and photos. Easy to set-up and easy to make changes. You may not need your website anymore.

Listing on the Owlwise Directory

The Owlwise Directory is an online listing of high quality Clubs, Associations and Schools. The Owlwise Directory reaches thousands of high value viewers. Most of our views have children in private school and are highly engaged with their child’s extracurricular activities.